University of Florida

ADVISORY Latest updates on COVID-19
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UF COVID-19 Updates

SCROLL DOWN FOR FREQUENTLY ASKED QUESTIONS, OR JUMP STRAIGHT TO GENERAL | HEALTH, WELLNESS & PREVENTION | TRAVEL | STUDENTS, PROSPECTIVE STUDENTS & FAMILIES | GRADUATE STUDENTS | FACULTY & STAFF

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General

Is UF open? (updated 3/18)

Yes. However, all classes have been moved online for the remainder of the spring semester as well as Summer A and C. Additionally, we have requested that students return to their homes until that time. Campus resources including dining halls will remain open for on- and off-campus students for whom returning home may not be feasible.

If I work on campus, do I still go to work? (3/17)

Employees who can work remotely are strongly encouraged to do so. If you have questions, please contact your supervisor.

How does Alachua County’s mandated emergency “stay at home” order impact my job’s requirements? (3/24)

The university is still open. For detailed information, visit UF's March 24 update regarding Alachua County's "stay at home" order.

How do I know if I’m an essential employee? (3/24)

The university is still open. For detailed information, visit UF's March 24 update regarding Alachua County's "stay at home" order.

What facilities will be open for regular business? (3/18)

Facilities are adjusting hours of operation as needed.

For Reitz Union hours, please visit: https://www.union.ufl.edu/

For Newell Hall hours, please visit: https://newell.dso.ufl.edu/about/locations-and-hours/

For Recreation Sports hours, please visit: https://recsports.ufl.edu/

For library hours, please visit: https://cms.uflib.ufl.edu/

For dining hours, please visit: https://gatordining.com/

To check the status of your local UF/IFAS Extension office, research center or 4-H Camp, please visit https://ifas.ufl.edu/local-updates/.  



Are the Libraries open? (3/20)

Beginning Friday, March 20, the Smathers Libraries buildings are closed until further notice. Virtual resources, including Ask-A-LibrarianCourse Reserveselectronic resourcesdigital collections, and select parts of Inter Library Loan, are still available. All materials have been renewed, fines are being waived, and no one is able to recall the materials already in your possession.

For updates please visit the Libraries website.

Are events and meetings still happening on campus? (updated 3/19)

UF is canceling, postponing or, where feasible, moving all events to alternate virtual modes of participation until further notice. Scheduling new future events and conferences will also be postponed until further notice.  

 

Will athletic events continue to take place? (3/13)

Updates on athletics are available on the university athletics pages:

Florida Gators COVID-19 News

Can I continue my research? (updated 3/16)

UF Research is committed to supporting the research community as our institution addresses COVID-19.

While the university is requiring that all classes be moved online, there are currently no restrictions or limitations on research activities. Access to research facilities remains unchanged for faculty, staff, graduate students and others who are engaged in these activities. 

UF Research will continue to provide existing research support services for proposal submission, award management, compliance, animal care, and other functions. 

Sponsored research should continue, with the understanding that some activities may need to be modified or performed at alternate workplace locations at some point. For individuals paid through a grant or contract, the expense allocation should continue so long as the individual continues to work on the project, either from campus or elsewhere. If challenges related to COVID-19 prevent the execution of activities supported on a grant or contract, please contact Stephanie Gray or Tiffany Schmidt for guidance.

Researchers are encouraged to institute recommended practices that minimize potential exposure to COVID-19 within the research workspace environment. Additional guidance and updates regarding impacts on research and sponsored programs will be posted at https://research.ufl.edu/covid-19-updates.html

If a UF student or employee experiences financial hardship can they get assistance? (3/13)

If you have a financial hardship, UF’s Hitchcock Field & Fork Pantry is available for you. Also, UF’s Aid-a-Gator financial assistance program is available for students and employees

If you want to help students and employees with financial need, you can donate to these programs.

Have there been any cases of COVID-19 in Alachua County? (3/13)

Updates on the virus, including the number of confirmed cases in each county, are available at floridahealth.gov.

How will I know about COVID-19 cases at UF? (3/22)

The university has created a webpage that provides information about students, faculty and staff who have tested positive for COVID-19. The webpage can be found at http://www.ufl.edu/health-updates/covid-19-cases/ 

What is being done to prevent community spread? (3/17)

Consistent with guidance from the CDC as well as the Florida Department of Health, all people in close contact with the infected person are being contacted and instructed to self-quarantine. Further questions can be referred to the Florida Department of Health.

What will happen if there are more confirmed cases on campus? (3/17)

Centers for Disease Control and Prevention (CDC) protocols will be followed. Individuals who have had close contact with the patient will be contacted and monitored by the Alachua County Health Department with UF’s full support.

What would happen if a student living on-campus becomes presumptive positive for COVID-19? (3/17)

Students have been requested to return home. For remaining students, UF officials in partnership with Alachua County Health Department will follow appropriate guidelines to address any possible presumptive cases. Student health and well-being is our top priority as is providing regular communication to students and families in that event.

Does the university have an emergency management plan? (3/29)

The University of Florida has a Comprehensive Emergency Management Plan (CEMP) which is publicly posted on our website http://emergency.ufl.edu/emergency management-plans/.

The purpose of this plan is to facilitate preparedness and actions for responding to a myriad of events that pose a threat to the safety and security of our students, patients, faculty and staff. These threats range from hurricanes to the challenges associated with the current COVID-19 pandemic.

Our emergency management plan creates structures within the university, with dictated roles and responsibilities guiding the efforts of individuals in every facet of our large academic and healthcare communities. Leading the university’s emergency management response is a group of senior leaders and staff members representing our health colleges, hospitals, academics, and operational management, among others. Among the group’s primary responsibilities are actions currently taking place at UF:

  • Providing information and recommendations during this public health emergency, with the Student Health Care Center director serving as the university’s lead public health official.
  • Providing health services and resources, including medical and behavioral health, for UF students and employees.
  • Coordinating operations and programs specific to public health such as mass vaccination clinics and alternate medical treatment sites, as evidenced by the recently opened COVID-19 testing facility in The Villages.
  • Facilitating information and education for the university community.

The university also has a more detailed plan that guides its response to infectious disease spread and pandemics. These documents are exempt from public disclosure pursuant to Florida Statute 1004.0962 (Campus emergency response) due to the fact that they contain sensitive information that, if publicly released, could create a security risk for the university’s students, faculty and staff.

The university is committed to transparency regarding its response to and management of campus operations during the COVID-19 outbreak.

What should I prepare/buy? (3/13)

As this is a rapidly evolving situation, in alignment with the Centers for Disease Control and Prevention we encourage you to prepare much as you would for a hurricane. Make sure you have a good supply of any prescriptions and medicine you take, hygiene products, non-perishable food and anti-bacterial wipes. It is advised to grab a few extra items, but don’t “panic buy” or stock up with unnecessary quantities.

A list of EPA recommended cleaning items can be found at https://www.epa.gov/sites/production/files/2020-03/documents/sars-cov-2-list_03-03-2020.pdf.

What other steps is UF taking to address COVID-19? (updated 3/19)

Classes at all of Florida’s 12 public universities will remain online for the rest of the semester. Additionally, summer A and C sessions at UF will be online only. Spring commencement, meanwhile, has been rescheduled for the weekend of July 31-August 2 for students graduating with master’s or bachelor’s degrees. Graduating doctoral students can participate in the August 7 summer doctoral ceremony.

  • Further, UF is prohibiting all non-essential university travel until further notice. Additionally, previous approvals for travel are now rescinded, provided that travel has not yet commenced. Essential travel may be approved by your senior vice president or vice president.
  • Faculty and staff are strongly encouraged to follow Centers for Disease Control and Prevention (CDC) best practices for prevention of COVID-19. Personal travel should be minimized. UF employees who do embark on personal travel involving a cruise or international destinations will be required to self-quarantine for a period of 14 days before being allowed to return to work.
  • No visitors are to be hosted on campus unless approved by a senior vice president or vice president.
  • Everyone is encouraged to practice social distancing, avoid large gatherings and conduct university business via videoconferencing and virtual meetings.
  • UF is canceling, postponing or, where feasible, moving all events to alternate virtual modes of participation until further notice. Scheduling new future events and conferences will also be postponed.  
If someone doesn't self-quarantine that should be, what is UF doing? (3/13)

We ask all students to be great Gator neighbors and be mindful of the health of the community when making decisions. Please contact the Dean of Students Office immediately at umatter@ufl.edu if you know of anyone who traveled to a CDC designated level 2 or 3 country or had direct contact with someone who is COVID-19 positive less than 14 days ago and not under self-quarantine. We will reach out to the individual.

How is UF staying on top of the changing conditions? (3/13)

A task force, composed of university leaders, emergency management, health officials, and others meets frequently to discuss the situation and any changes that affect our campus. We will communicate updates on a timely and consistent basis.

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Health, Wellness and Prevention

What is coronavirus? (updated 3/16)

Coronaviruses are a large family of viruses that are common in humans as well as many different species of animals, including camels, cattle, cats and bats. Routine human coronaviruses commonly circulate in the community and cause mild illness similar to the common cold.

What is a novel coronavirus? (3/16)

A novel coronavirus is a new coronavirus that has not been previously identified. Previous examples of novel coronaviruses include the type that caused Severe Acute Respiratory Disease, or SARS, in 2003 and Middle Eastern Respiratory Syndrome, or MERS, in 2014. The latest novel coronavirus emerged in Wuhan City, Hubei Province, China in late 2019, and has been named “COVID-19” by the World Health Organization. COVID-19 has caused more than 80,000 infections in China, and has now spread to other parts of the world with more than 125,000 confirmed cases as of March 11, 2020.

What are the symptoms of COVID-19 infection? (3/17)

People with COVID-19 develop fever, cough, shortness of breath and fatigue. Some may also have a sore throat, headache or diarrhea. These are very nonspecific symptoms and can be similar to many other infectious diseases like respiratory illnesses and flu. As per CDC guidance, people with these symptoms are only considered to be at risk for COVID-19 if they have traveled from China, Europe, Iran, Japan and South Korea, have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. This also includes anyone experiencing symptoms who has been on a cruise in the last 14 days.

The list of countries with travel alerts is fluid. Please check the CDC website for the most up-to-date list.

How does the virus causing COVID-19 spread? (3/16)

The first infections were linked to a live animal market in Wuhan City, Hubei Province, China, but the virus is now spreading from person-to-person. How long someone may be infectious can vary so the decision on when to release someone from isolation is made on a case-by-case basis in consultation with doctors, infection prevention and control experts, and public health officials.

Should I be concerned about COVID-19 if I am pregnant? (3/16)

CDC has information for other special population, who at this time are not considered high risk of developing serious COVID-19 illness, but are at increased risk of severe illness from other infectious diseases. These include pregnant women and children.

What does it mean to have “close contact” with a potentially infected person? (3/16)

The CDC defines close contact as being within approximately 6 feet of a person with COVID-19 for a prolonged period of time or having direct contact with infectious secretions from a person with COVID-19 (e.g., being coughed or sneezed on).

What should I do if I’m concerned that I’ve been exposed to COVID-19 in the community? (3/17)

First, call your primary care provider to discuss your symptoms. All community exposures will be referred to the Department of Health in your respective county; however, in order to streamline the process, please contact your doctor first. If you do not have a primary care physician, please contact the health department in your area:

  • Alachua County — 352-334-7900
  • Duval County — 904-253-1850
  • Lake County — 352-771-5575
  • Sumter County — 352-569-3102
What is the difference between self-isolation, self-quarantine, and social distancing/ What do these terms mean? (3/16)

Self-isolation: According to the CDC, isolation means the separation of a person or group of people known or reasonably believed to be infected with a communicable disease and potentially infectious from those who are not infected to prevent spread of the communicable disease. Self-isolation means staying indoors and completely avoiding contact with other people. Limited social interaction is avoiding contact with other people and social situations as much as possible. You may need to do this if you are a close contact of a confirmed case of coronavirus. This is to stop other people from getting it, if you develop symptoms.

Self-quarantine: According to the CDC, quarantine in general means the separation of a person or group of people reasonably believed to have been exposed to a communicable disease but not yet symptomatic, from others who have not been so exposed, to prevent the possible spread of the communicable disease. Self-quarantine means you should stay home — in your room, your apartment, or your house. Do not go to work, classes, athletic events, or other social gatherings until 14 days after the date of your departure from the country in question.

Social distancing, according to the CDC, means remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet) from others when possible.

The CDC has issued very specific guidance on social gatherings. If you’re planning any social gatherings or private events, guidance is available at the following link: https://www.cdc.gov/coronavirus/2019-ncov/community/index.html.

How can I help protect myself and my loved ones? (3/17)

Social distancing is required. Everyday preventive actions to help prevent the spread of any respiratory disease, including COVID-19, include:

  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.
  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash and wash your hands. If you don’t have a tissue, cough or sneeze into your elbow rather than into your hands.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.

Currently, there is no specific antiviral medication that is FDA-approved to treat COVID-19, and there is no vaccine yet available.

How can I donate personal protective equipment to UF Health? (3/31)

Visit UF Health for detailed information about personal protective equipment donations.

Should I wear a face mask in the community to prevent COVID-19? (3/16)

The CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory illnesses, including COVID-19. You should only wear a mask if a health care professional recommends it. A facemask should be used by people who have COVID-19 and are showing symptoms.

Are children more susceptible to COVID-19 compared with the general population and how can infection be prevented? (3/16)

There is no evidence that children are more susceptible to COVID-19. In fact, most confirmed cases of COVID-19 reported from China have occurred in adults. Children should engage in usual preventive actions to avoid infection, including cleaning hands often by using soap and water or alcohol-based hand sanitizer, avoiding people who are sick and staying up to date on vaccinations, including influenza vaccine.

Will warm weather stop the outbreak of COVID-19? (3/16)

It is not yet known whether temperature and weather impact the spread of COVID-19. Some other viruses, like the common cold and flu, spread more during cold weather months, but at this time, it is not known whether the spread of COVID-19 will decrease when weather becomes warmer.

Can I come in and be tested for COVID-19? (3/17)

UF Health Shands follows the Centers for Disease Control and Prevention, or CDC, and Florida Department of Health guidelines to identify and manage anyone who may have an emerging infection. As per CDC guidance, people with symptoms (fever, cough, shortness of breath) are only considered to be at risk for COVID-19 if they have traveled from China, Iran, Europe, Japan or South Korea, and have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. Anyone experiencing symptoms who has been on a cruise within the last 14 days is also considered to be at risk.

We will continue to follow these guidelines and use the CDC screening criteria for any UF Health Shands patients. If a person meets screening criteria, we will coordinate with Florida Department of Health labs.

Should I go to the emergency room if I have flu-like symptoms? (3/16)

We recommend you call your primary care provider so the providers can make the appropriate recommendations to you. If you are severely ill or your health care provider suggests you to go to the E.R., the UF Health Shands emergency rooms offer the comprehensive care you need.

View a list of UF Health Shands emergency rooms.

Who should I contact if I have health questions? (3/16)
  • For UF students with health questions, please contact the UF Student Health Care Center Special Clinics nurse at 352-294-7472.
  • All others should contact their primary care physician.
My family member is in UF Health Shands Hospital. What are the visitation policies? (updated 3/25)

For the most up-to-date information on the visitation policy at UF Health Shands Hospital, please visit https://coronavirus.ufhealth.org/visitation-policy/

I have a scheduled appointment and/or elective procedure at a UF Health facility. Should I reschedule? (3/25)

As of Friday, March 20, most elective procedures will be rescheduled due to an order by Gov. Ron DeSantis. Your provider or physician practice staff will call you to discuss your specific procedure and scheduling. If you do not receive a call, please call your provider’s office to discuss.

While elective procedures have been cancelled, not all appointments have been cancelled. If you are ill or have concerns about attending a scheduled appointment, please call your physician’s office to reschedule this appointment.

In addition, as per CDC guidance, you are considered to be at risk for COVID-19 if you have traveled from any country listed on the CDC Level 3 Travel Health Notice, have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. This also includes anyone who has been on a cruise in the last 14 days. The list of countries with travel alerts is fluid. Please check the CDC website for the most up-to-date list.

Where should I get tested? (3/13)

If you are concerned you have COVID-19, please contact your doctor or local health care provider. Symptoms can include fever, cough, or shortness of breath.

If you have any questions, you may contact the UF Student Health Care Center Special Clinics nurse at 352-294-7472 or your local provider.

What is the incubation period for COVID-19? (3/13)

The incubation period — the time between exposure and symptoms — is typically five to seven days, although it could be as short as two days and as long as 14 days.

What can I do to prevent the virus spread? (3/13)

There is no vaccine to prevent this virus, and the CDC advises that the best way to prevent infection is to avoid being exposed to this virus.

Here are everyday actions to help prevent the spread of respiratory viruses:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.
How is COVID-19 treated? (3/13)

Doctors focus on treating the symptoms associated with the illness based on the patient’s specific condition. There is no specific treatment or medicine to cure COVID-19, although experimental antiviral medications have shown promise in preliminary reports. A vaccine is being developed, but, it may not be available for clinical use for some time.

Should I be concerned about pets or other animals and COVID-19? (3/16)

While this virus seems to have emerged from an animal source, it is now spreading from person-to-person. There is no reason to think that any animals, including pets in the United States, might be a source of infection with this new coronavirus. To date, the CDC has not received any reports of pets or other animals becoming sick with COVID-19. At this time, there is no evidence that companion animals, including pets, can spread COVID-19. 

Can COVID-19 be transmitted via packages/products that recently arrived from impacted areas? (3/16)

There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. Two other coronaviruses have emerged in the past 18 years that cause illness in people, MERS-CoV and SARS-CoV (neither of these viruses currently circulate in the U.S.). In general, because of poor survivability of these other coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped. Currently, there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.

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Travel

Are study abroad programs occurring this summer? (3/17)

All summer study abroad programs for 2020 are cancelled. 

I am planning to travel internationally. Will COVID-19 affect my plans? (updated 3/16)

Visit the Department of State website for guidance on international travel. Travelers should remember that this is a rapidly evolving situation and travel advisories may change from day to day. Travelers should also be aware that it is possible that the geographic criteria for quarantine could be expanded beyond an already identified CDC-designated level 2 or 3 area depending on the spread of cases in a particular area.

May I travel to an impacted area? (3/17)

UF is prohibiting all non-essential university travel until further notice. Additionally, previous approvals for travel are now rescinded, provided that travel has not yet commenced. Essential travel may be approved by your senior vice president or vice president.

Faculty and staff are strongly encouraged to follow Centers for Disease Control and Prevention (CDC) best practices for prevention of COVID-19. Personal travel should be minimized. UF employees who do embark on personal travel involving a cruise or international destinations will be required to self-quarantine for a period of 14 days before being allowed to return to work.

 

What if I am returning from a CDC-designated level 2 or 3 country or have been in contact with someone returning from these areas and am symptomatic during the 14-day quarantine period? (3/13)
  • Contact UF Health Shands Infection Control immediately at 352-682-3743.

  • Infection Control will contact the UF Health Shands Hospital epidemiologist, who will discuss the appropriate next steps with you.

  • If you believe you require immediate medical attention, whether at the E.R. or your medical provider’s office, inform the medical staff in advance that you have recently returned from a CDC designated level 2 or 3 country. If you need an ambulance, inform the 911 operator that you have recently returned from a CDC designated level 2 or 3 country.

  • Before returning to class after your 14-day quarantine contact the UF Student Health Care Center at 352-294-5700 to schedule an appointment to be cleared to return to class

What if I recently traveled and have concerns that I’ve been exposed to the virus? (3/13)

If you are a student with concerns or questions, you may call the Student Health Care Center (352) 392-1161 and the nursing staff can advise you if you need to be seen. If you are a faculty or staff member, please contact your healthcare provider.

What if I have been to an impacted state, conference or a Florida county with presumptive positive cases? (3/13)

If you had direct contact (within 6 feet for an extended period) with someone who has COVID-19, please contact a health care professional immediately and begin to self-quarantine. The time between exposure to the COVID-19 virus and onset of symptoms is called the "incubation period." The incubation period for COVID-19 is typically 2 to 14 days.

If you were not in direct contact, you do not need to self-quarantine but to monitor. For you, there are no restrictions on going places as long as you do not have symptoms. If symptoms of fever, significant cough or shortness of breath develop in the 14 days of being in the impacted area, call the Student Health Care Center or of your local provide and let them know that there could have been exposure.

Please use everyday preventive actions to promote not only your own health, but the health of those around you. Wash your hands frequently with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing or sneezing. If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol. Avoid close contact with people who are sick and stay home when you are sick.

If I am a student or faculty or staff member and have flu-like symptoms and was in a CDC designated level 2 or 3 country within the previous two weeks, what procedures should I follow? (3/13)

If you are exhibiting signs of a fever or cough or have difficulty breathing and were in a CDC designated level 2 or 3 country within the past two weeks, Contact UF Health Shands Infection Control immediately at 352-682-3743 or 911 in an emergency.

What if I have a friend or family member staying with me currently who traveled from a country designated by the CDC as Level 2 or 3 travel restriction? (3/13)

Anyone who recently traveled from a level 2 or 3 travel restricted area will be required by the CDC to self-quarantine and they will be monitored by the health department. We encourage everyone to use preventative steps (handwashing, etc.). If anyone is feeling ill with flu-like symptoms, we encourage them to seek medical care.

For those traveling internationally, when does the self-quarantine period start? (3/13)

Self-quarantine should begin on the first day of leaving a CDC Level 2 or 3 country. For the latest CDC advisories, please visit https://www.cdc.gov/coronavirus/2019-ncov/summary.html.

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Students, Prospective Students and Families

I have never taken a college-level online course. How can I make sure I am a good online student? (Updated 3/16)

The most important key to being a good online student is staying connected with your instructor. Wake up and stay structured as you normally would with on-campus courses. Get help from family and friends if you need some nudges to keep up with lectures and assignments. Our UF IT has created a page with resources to help you make the transition, and it can be found at https://elearning.ufl.edu/keep-learning/.​

You can also search for other resources to help you be a better online student. Here are two examples:

How to Be a Highly Successful Online Student

Tips for Taking Online Classes



I am an undergraduate student. Can I take my class with S-U grading and/or drop a course with a W? (updated 3/25)

Yes, students may elect, for any or all eligible Spring 2020 courses ending later than March 20, 2020, to remain in letter grading or shift to S-U grading. Students will also be allowed to drop any Spring 2020 course with a W. More details are available at the following link http://undergrad.aa.ufl.edu/for-students/covid-19-and-academic-policies/

Can I return to my residence hall to move out my belongings? (updated 3/27)
Yes. Please visit the Housing Move Out page for specific guidelines of checking out of residence halls: https://www.housing.ufl.edu/residence-halls/move-out/ Residents are NOT required to contact RA’s regarding move out. Students are permitted to bring two (2) guests to assist with move out, this includes the assistance of moving professionals.
 
For any questions please contact us at 352-392-2161 or contacthousing@ufsa.ufl.edu.

What is the new schedule for commencement? (3/19)

Spring commencement has been rescheduled for the weekend of July 31-August 2 for students graduating with master’s or bachelor’s degrees.  Graduating doctoral students can participate in the summer doctoral ceremony scheduled for August 7. As always, guests are welcome to attend all ceremonies, and tickets will not be required. More information about college ceremony dates and times for the July 31-August 2 weekend will be available soon.

I’ve already ordered my commencement regalia. Can I get a refund? (3/17)

If you have already purchased regalia, you will receive an email on Friday, March 20 from cap-gown@ufl.edu with information about either receiving your regalia by mail or receiving a refund on your order.

Can I sign up for summer and fall courses? (3/18)

We are offering a full suite of courses for Summer A, B, and C. Summer A/C courses will be provided online so you can continue to make progress even under the current circumstances.

Advance registration for summer and fall classes will proceed as normal. If you work with your academic unit for registration, please continue to do so.

Will the freshman enrollment confirmation date still be May 1? (3/16)

Yes. May 1 is the deadline for all freshman enrollment confirmations and necessary tuition deposit payments.

Can I request a deferral of my freshman admissions offer? (3/16)

Deferment requests are handled on a case-by-case basis. Please submit your request via our contact form.

How can I learn more about UF before making my college choice? (3/16)

We are actively working on online formats that will allow us to connect with admitted students to answer your questions. Watch your email for more information about these online sessions. In the meantime, you are also welcome to visit our website at www.ufl.edu, speak with an admissions officer by calling 352-392-1365, and follow us on Facebook, Twitter and Instagram at @UFAdmissions.

I have been invited to participate in a partnership program through Santa Fe College or State College of Florida. Where can I get more information? (3/16)

Please contact the appropriate program for information:

Engineering at Santa Fe or State College of Florida 

Design, Construction and Planning at Santa Fe 

Are campus tours available? (3/17)

Campus tours and visits are cancelled through the end of April.

I have signed up for a Florida Days or Destination UF event that has been cancelled. What are my options? (3/16)

The Office of Admissions is actively working on alternative program formats for our admitted student events and will be in touch soon via email with more information.

I have applied as a transfer, graduate or professional applicant. What are my next steps? (3/16)

Please continue to check your application status page for updates on required materials. Continue to stay in contact with your academic unit for additional information.

My question is not answered here – how do I contact Admissions? (3/16)

You can email us at https://admissions.ufl.edu/contact or give our office a call at 352-392-1365 and someone will be happy to assist you.

If I need additional funds for travel, technology or other needs, can I get additional or emergency assistance? (3/16)

It depends. Funds from the Aid-A-Gator program may be available to assist you. Visit the Aid-A-Gator website for more information. Your financial aid adviser can help determine eligibility for additional funding. You can reach an adviser by emailing sfa-help@mail.ufl.edu or calling 352-392-1275.

If I am working in a Federal Work Study position, will I still be able to go to work? (3/16)

Yes. Contact your supervisor.

Do I have to apply for the dining refund? (3/27)

No, your refund will be processed automatically.

When can I expect the dining refund? (3/27)

UF will process refunds as quickly as possible.  Please understand that this may take some time, given the current state of campus operations and demands on personnel time to address emergency issues associated with the pandemic.

Do I receive the entire remaining balance of my Flex Bucks? (3/27)

Yes, you will receive the remaining balance of your Flex Bucks.

How is the dining refund computed? (3/27)
  • Open-Access Plans: Your refund is based on the number of unused days in the semester.
  • Block Plans and Commuter Plans: You will be refunded the value of any unused meals.
If I want a credit toward a future meal plan, is this an option? (3/27)

No.

If I used my meal plan since March 24, do I get a refund? (3/27)

Yes, refunds will be prorated from the last date of use.

If I am an underclassman, can my meals roll over to the next semester? (3/27)

No, your meals will not roll over.

Will dining and housing refunds be issued in one check? (3/27)

No. The refunds will be processed separately

Will my Declining Balance roll over to the next semester? (3/27)

Yes, Declining Balance never expires and can be used when you return to campus.

Can I get a refund for my housing? (3/27)

The University of Florida and UF Housing & Residence Education have made the decision to credit your student account for early housing departure based on a prorated calculation. Prorated rent credits will be calculated as follows: 

  • If you checked out before March 24: Rent credits will be prorated based on your checkout date. 
  • If you checked out March 24 or later: Rent credits will be prorated based on March 24. 
How will I see my rent credit? (3/27)

UF Housing & Residence Education will apply rent credits directly to a student’s housing balance on their One.UF account.  

If a student has other university charges on their One.UF account, the credit will then be applied to those outstanding charges. Any remaining unapplied credit amounts will then be refunded to the student. 

Students without other university charges on their One.UF account will be refunded their entire housing credit amount.  

How will I get my refund? (3/27)

Refunds will be processed to the direct deposit account attached to their One.UF account.  

When direct deposit is not possible, students will be mailed a paper check to their permanent mailing address on file. 

Can I check out now and get a refund for my housing? (3/27)

Yes. If you are still on campus, you can sign up for a checkout slot here: https://www.housing.ufl.edu/residence-halls/move-out/. There are open slots from March 27 to April 7. Staff will evaluate if additional checkout slots are needed. 

I have a need to stay but have not indicated that to Housing personnel. What should I do? (3/27)

If you have a need to stay, you should complete the housing contact form (https://www.housing.ufl.edu/about/contact/), and staff will review your case.

I have not checked out but have departed campus. What should I do? (3/27)

If you have departed campus, but did not check out, you should complete the housing contact form (https://www.housing.ufl.edu/about/contact/).

What if I still owe a portion of my Spring 2020 rent? (3/27)

If the prorated rent credit is greater than the unpaid Spring 2020 rent balance, the credit will cancel out the unpaid rent amount first and the remaining amount can then be refunded to the student. If the prorated rent credit is less than the amount of unpaid Spring 2020 rent, the credit will only reduce the unpaid Spring 2020 rent amount. Students will remain responsible for any unpaid rent charges remaining on their One.UF accounts that are not eligible for removal. 

When will I receive my housing refund? (3/27)

Refunds will be processed as soon as possible. 

My checkout date is wrong. What do I do? (3/27)

Complete the housing contact form (https://www.housing.ufl.edu/about/contact/), and staff will review your case. 

How do I update my permanent mailing address? (3/27)

Students can update their permanent mailing address in their One.UF account. 

Who do I contact if I have questions about my housing account? (3/27)

All housing account questions can be directed to the Housing Accounts Receivables team at HREUAAccounts@ufsa.ufl.edu.  

How should students handle their apartment leases? (3/17)

Students are obligated to abide by the leasing contract. However, there may be specific leasing terms that allow terminations in certain circumstances. Students with any legal questions are urged to contact UF Student Legal Services at https://www.studentlegalservices.ufl.edu/. Contact Student Legal Services via email at SLS@studentlegalservices.ufl.edu or by phone at 352-392-5297(LAWS).

The University of Florida can provide funding to students experiencing unanticipated expenses due to an emergency situation. This financial assistance is intended as a funding bridge for UF students to cover education-related expenses. If students need help covering the costs of unanticipated travel, additional technology requirements, replacement of medications, emergency childcare due to extended school closures, or other needs, they can submit an application. More information can be found at https://www.sfa.ufl.edu/aidagator/.

If I do not complete my class, how will my financial aid be impacted? (3/16)

There has been no change to the impacts of failure to complete a class. To find out how your aid might be impacted, please contact a financial aid adviser by emailing sfa-help@mail.ufl.edu or calling 352-392-1275. 

If I need to submit a form to the financial aid office, what is the best way to do that? (3/16)

You can submit forms as an attachment to an email to sfa-help@mail.ufl.edu or by faxing the form to (352) 392-2861.

If I have turned in documents or petitions to the financial aid office, will they still be processed? (3/16)

Yes. The university remains open and offices are fully operational.

Will new aid awards continue to be disbursed to students? (3/16)

Yes. We will continue to disburse aid to eligible students.

If I move away from the UF campus, can I receive any additional funding? (3/16)

It depends. Contact your financial aid adviser to determine if you might have eligibility for additional funding. You can reach an adviser by emailing sfa-help@mail.ufl.edu or calling 352-392-1275.

How will I know if my instructors have moved their classes online? (3/13)

Your instructor should connect with you with details on how to transition to the online environment. If you have not received a message from your instructor by Friday, March 13, please reach out to your instructor to request information.

Can I come to campus to pick up a transcript in person? (3/16)

We highly recommend that if you need a transcript right away you go to https://one.uf.edu/ to view and/or print your unofficial transcript.

If you need an official transcript quickly you may order online following instructions for expedited shipping.

Do I have to come to campus to withdraw from courses? (3/16)

We highly recommend you don’t pursue withdrawing without seeking counsel from your academic advisor. 

Once you and your advisor have agreed withdrawing is the appropriate approach, you may begin the withdrawal process by going to the following link:

https://registrar.ufl.edu/services/withdrawals

If you are withdrawing for medical reasons, go to the following link: 

https://care.dso.ufl.edu/submit-medical-petition/

Are the Career Connections Center career fairs still taking place? Can I still have my resume reviewed? (3/17)

The Career Connections Center is committed to the career development of University of Florida students and offering continued services through virtual engagement. The Express Drop-In, a service that is designed for document reviews (i.e. resumes, cover letters, personal statements), mock interviews, LinkedIn profile reviews, and career planning questions will be held online weekdays from 12 p.m. – 3 p.m. Students will access an Express Drop-In session through a Zoom link, and meet individually with a Career Ambassador. No appointment is needed.

Resume Labs are sessions held Monday through Friday where students will receive an overview of resume basics and then have time to ask Career Center career coaches specific questions about preparing a resume. Resume Labs are group virtual sessions and will be held from on weekdays from 3 – 4 p.m.

Career Planning Appointments are 30-minute individual sessions with a career coach. UF students can schedule a virtual appointment through Gator CareerLink.

The Careers in Communication Fair is transitioning to a virtual fair. The date is still being finalized.

Additionally, there are four virtual workshops that will be hosted through March 30. Those events can be found at career.ufl.edu/virtualservices.

I am taking a hand-on laboratory. How will I be able to complete the requirements for the laboratory? (3/13)

Departments are currently at work seeking solutions to ensure students meet all learning outcomes for laboratories. Please contact your instructor for specific information about your laboratory.

What will my schedule be like once my face-to-face courses have been transitioned to a remote modality? (3/13)

Instructors who are delivering live lectures in Zoom are asked to keep their live lectures at the same time they are delivered in the on-campus class.  Your lecture schedule will be the same as it was prior to shifting teaching remotely.  If you are unable to participate in the live Zoom lecture, please let your instructor know, just as if you were in the live course on campus.  Instructors will still likely grade you on attendance and participation if these are included in the grading rubric for the course (which you can find in the course syllabus).

Classes have been moved online, but I am too sick to keep up with lectures and assignments. What do I do? (3/13)

You will follow the UF illness policy. Please reach out to your instructor to make accommodations and please see a physician if you need to and take care of yourself.

What if I do not have off-campus access to internet? (3/20)

We know access to broadband can sometimes be challenging. With that said, any UF student can access the national eduroam system for free where available. There are 97 sites in Florida alone, including many campuses of the State University System (see https://incommon.org/eduroam/eduroam-u-s-locator-map/ for a map of all U.S. sites). If you can find wifi at any of these sites, and if your device is configured for eduroam, it will automatically connect. Otherwise, simply choose the eduroam network. Log on to your Gatorlink account, just as you would on the UF campus, and you will be connected. 

In some locations a 5G cellphone hotspot may be sufficient, but as with all wireless connections this will vary by location and local conditions. Additional guidance may be found on the UF Student Computer Requirements policy page

What UF-supported software apps can I access remotely and free of charge? (3/13)

You can find a list of apps available to you on the UF Apps web site.

What if I need additional accommodations because of the change in class format? (3/13)

If you need accommodations because of a change in format, please contact the Disability Resource Center at 352-392-8565 or by emailing DRCAccessUF@ufsa.ufl.edu or DRCTesting@ufsa.ufl.edu.

Can I still come to campus to do research? (3/13)

Undergraduate students are encouraged to go home if they can; however, if your research advisor approves and if you wish to continue research, you can. If you are fini​shing your graduating-with-honors research or participating in a research practicum or internship in a laboratory, please see your research advisor to create a plan for completing your research requirements.

Can students still live on campus? (3/13)

Students are strongly encouraged to go home to their permanent residences. Students can still live on campus in the residence halls. Residence halls are open. Students who live in sorority or fraternity houses should contact their House Corporation for additional details.

Since students are being asked to return to their home residence, are there any considerations for international students? Do they just remain where they currently are? (3/13)

Yes, UF resources will continue to operate as normal in order to support those students who are unable to travel home.

Will this impact financial aid? (3/13)

No. If your classes are transitioning from in-person to online format, your aid will not change as a result. We are working diligently to ensure student financial aid for Spring semester is not impacted. If you have specific questions, please contact Student Financial Affairs with financial aid questions via phone at 352-392-1275 or via email at sfa-help@mail.ufl.edu.

How can I self-quarantine if I live on campus or have roommates? (3/20)

If You Live On Campus in a Residence Hall or in a Sorority or Fraternity House

  • All students on campus are being requested to return home, if feasible. 
  • If you are unable to go back home, staff will work with each​ person’s unique circumstances.

If you live in Graduate and Family Housing

  • If you are asked by a doctor to self-quarantine, you may remain in your apartment. Please contact the Dean of Students Office immediately if you are asked to self-quarantine.
  • As a general practice, if you live with others, it is recommended to have separate sleeping quarters (sleeping alone in a separate room). It is also preferable to have your own bathroom. If you must share one, it is vital to clean it after every use, using disinfectants that contain at least 60-90% alcohol or bleach-based cleaning wipes. Please do not flush cleaning wipes in the toilet.
What is UF doing to keep residence halls clean? (3/13)

UF’s custodial team is intentional with continuing to conduct their usual, daily, disinfecting cleaning in areas such as public restrooms along with doing a deeper disinfectant cleaning in all common/lobby spaces. They are increasing the daily wiping down of high touch surfaces in all residence halls to include:

  • Doors doorknobs, handrails, elevator push buttons
  • Desks, tables, chairs, arm rest of chairs
  • Counters, offices, phones, keyboards, laptop keypads in common spaces
  • Bathroom fixtures, toilets, sinks
  • Water fountain push buttons

Areas are being cleaned using microfiber cleaning cloths which are frequently changed and being disinfected using Diversey Oxivir TB.

Supervisors are monitoring desk area locations to ensure hand sanitizer bottles are kept replenished at the desk and not allowed to run low.

Staff are focusing on after-hours cleaning as it related to areas that are visibly soiled and immediately cleaning those locations.

As normal if students have a cleaning concern, they can submit an iService ticket.

What proof do I need for instructor notifications/excuses to miss class? (3/13)

If you are under the weather or feeling sick, regardless of whether you are actively in a self-quarantine, please stay home. If you are missing class due to concern for COVID-19 or self-quarantine, please inform your instructors and provide any requested medical or travel documentation to support your request.

The Care Team in the Dean of Students Office can also help you with instructor notifications/medical absence requests. Learn more at U Matter We Care at https://umatter.ufl.edu.

Can students get out of their contract to live on campus if they move home for the rest of spring semester? (3/13)

As of 3/13, no, as students are permitted to stay on campus throughout the remainder of their contract.

More information will be announced on this topic in the future. 

How will I proceed with advance registration for summer and fall classes? (3/13)

Your academic advisor(s) will advise you remotely, using Zoom, phone, or email, depending on the process they establish. You should receive information from your advisor(s) on how to ensure you have an advising session. Feel free to reach out to your advisor(s) with questions.

Since my advising office is advising remotely, how do I contact offices to which I'm referred by my advisor? (3/13)

A of contact information for various offices to which you may be referred by your advisor is forthcoming.

What if I'm a student at the New World School of the Arts. Do I follow UF's guidance or Miami-Dade College's? (3/13)

Follow Miami-Dade College's guidance.

What are the Student Health Care Center Hours? (updated 3/27)
  • Open: Monday – Friday: 8 a.m. – 4:30 p.m.
  • Closed: Saturday and Sunday
  • A provider is available on-call to talk with students at all times the health care center is not open.

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Graduate Students

How do I manage my final thesis/dissertation/project defense? (updated 3/20)

For both Spring and Summer A/C 2020, the Graduate School will waive the requirement for physical presence (usually Supervisory Committee Chair/Co-Chair and the candidate) in accomplishing final oral examinations, final thesis defenses, final dissertation defenses and the like, to facilitate conducting such examinations in an electronic medium, utilizing Zoom, or some similar on-line mechanism, at the discretion of the academic units.

Can I still come to campus to do research? (3/20)

Per the President’s message on March 17, all students who have not gone home yet must do so if possible. For graduate students not on an assistantship, please see your see your Supervisory Committee Chair and/or Advisor to create a plan for completing your research requirements away from campus for the duration of the semester. As for graduate students on a research assistantship, please consult your supervisor on working remotely.

If I have a graduate assistantship, do I still come to campus to work? (3/20)

As mentioned in the President’s address on March 17, all employees are strongly encouraged to work from home (remotely). Please contact your supervisor on an alternative work location for Spring 2020.

How will the hiring pause affect graduate assistants? (3/27)

In keeping with past practice, graduate assistant appointments available for the future will be reviewed and approved by the Office of the Provost.

Are the editorial final submission deadlines changing for Spring 2020? (3/13)

Spring 2020 term Final Submission and Final Clearance deadlines remain unchanged. We are still available to review documents and to assist by answering questions about the submission process.

Final Submission: April 2, 5:00 p.m.

Final Clearance: April 24, 5:00 p.m. 

I am having difficulty with some formatting issues in my thesis/dissertation, who can help? (3/13)

The Application Support Center (ASC) is available for assistance with formatting and technical issues. They can be reached by calling (352) 392-HELP (4357) and choosing option #5. They can also be contacted via an email to helpdesk@ufl.edu

I have questions about my review comments from my initial submission, who can help? (3/13)

You can email the Editorial Office at gradedit@aa.ufl.edu or call (352) 392-1282, and someone will be happy to assist you.

I have defense forms that need to be submitted, how is this process handled? (3/13)

All forms are submitted via electronic means. After your successful oral defense, you should contact your academic unit to ensure they will input the Final Exam on your behalf into the Student Information System (SIS). Once your committee has approved your final thesis or dissertation document for final submission to the Graduate School’s Editorial Office, the ETD Signature Page should be submitted by your academic unit into the Graduate Information Management System (GIMS). Students are responsible for submitting their own UF Publishing Agreement via GIMS, and doctoral students should also submit the ProQuest Publishing Agreement and Survey of Earned Doctorates (SED) electronically, following all guidelines found on the dissertation checklist

What is the transmittal letter? (3/13)

This is a form that is submitted electronically by your department for PhD students; it indicates that you are on track for graduation and gives the Editorial Office the “ok” to move ahead with the review of your initial/first submission of your dissertation.

I need to change the title of my thesis/dissertation. How do I do that? (3/13)

You can email the corrected title to gradedit@aa.ufl.edu and include your name and UF ID#.

How do I upload my thesis/dissertation to the Graduate School’s Editorial Office? (3/13)

There are many tutorials provided by the Computing Help Desk that are very helpful for this purpose:

http://helpdesk.ufl.edu/application-support-center/etd-technical-support/

http://helpdesk.ufl.edu/application-support-center/etd-technical-support/online-tutorials/

Am I eligible to Clear Prior for Summer 2020? (3/13)

If you have successfully met the first submission deadline for Spring 2020 and need a bit more time to complete the final process, then you might be a good candidate for Clearing Prior. You will need to submit a new degree application for Summer C 2020, which can be done via Https://ONE.UF and you should confirm with your academic unit that this option is the best option for you to pursue.

What is the purpose of Clearing Prior? (3/13)

Clearing Prior is an option for students who were on track for graduation in the current term but are not able to complete the process by the Final Submission and/or Final Clearance deadline(s). Clearing Prior allows a little more time to complete your Final Defense with your Supervisory Committee or to finalize changes to your thesis/dissertation before submitting to Editorial Office for review.

What is the advantage of Clearing Prior? (3/13)

The primary advantage is to allow the student a little more time to complete the editorial process. The other aspect is that the Graduate School likely will not require minimum final term registration for students who successfully meet the Clear Prior deadline. However, if you are currently required to maintain registration for other offices, such as the International Student Center, or are employed as a Teaching Assistants, etc., then you will need to check with each applicable outside office regarding their registration requirements.

What if I hoped to graduate in Spring 2020 but couldn’t make the first submission deadline, am I eligible for Clearing Prior? (3/13)

No, in this situation, you would follow the Summer 2020 Editorial Office submission deadlines.

Are there forms for Clearing Prior? (3/13)

The only form that needs to be submitted is a new degree application for Summer C 2020, which can be completed via ONE.UF.  Otherwise, all your other items (submitted forms) remain intact. You simply move forward in the process towards graduation. 

What is the deadline for Clear Prior for Summer 2020? (3/13)

The entire process must be completed by 5:00 p.m. on May 8, 2020. This means that your final submission thesis/dissertation has been accepted, and all required forms have been submitted electronically and posted in GIMS.

What are the summer deadlines for the Editorial Office? (3/13)

PHD First Submission: June 8th by 5:00 p.m.

Master’s Thesis First Submission: July 10 by 5:00 p.m.

Final Submission for all degrees: July 22 by 5:00 p.m.

Final Clearance: August 7th by 5:00 p.m.

What registration is required for submitting my thesis/dissertation in the Summer semester? (3/13)

The minimum summer term registration for the Graduate School* is two credits. *However, if you are currently required to have registration for other offices such as International Student Center for students with visa concerns *or* students who are employed as Graduate Assistants, etc. — then you will need to check with each applicable outside office for their registration requirements.

Do I need to register for Summer C since I am graduating in August? (3/13)

You can register for any of the summer terms A, B, and/or C. You can have two credits in any of these semesters, or you can split it up and have one cr. for A term and 1 cr. for B term. You should consult with your department for their guidance.

Can graduate students who teach get tested before they come home? (3/17)

If you are concerned you have COVID-19, please contact your doctor or local health care provider. Symptoms can include fever, cough, or shortness of breath.

If you have any questions, you may contact the UF Student Health Care Center Special Clinics nurse at 352-294-7472 or your local provider.

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Faculty & Staff

How do I receive approval for university-related essential travel? (updated 3/16)

Under special circumstances, a university Senior Vice President or Vice President may approve travel that is deemed essential.  

  1. UF employees in the Health Science Center should request permission to travel through the Dean.  The Dean may deny the request.  If the Dean endorses the request, it will be forwarded to the Senior Vice President for the Health Science Center for final approval.
  2. UF employees in IFAS should request permission to travel through the Dean.  The Dean may deny the request.  If the Dean endorses the request, it will be forwarded to the Senior Vice President for IFAS for final approval.
  3. (III) UF employees in all other colleges should request permission to travel through the Dean.  The Dean may deny the request.  If the Dean endorses the request, it will be forwarded to the Provost for final approval.
  4. (IV) Deans and Directors should forward their own requests for travel to their supervising Senior Vice President for approval.  
  5. (IV) UF employees employed outside the colleges should request permission to travel from their supervising Senior Vice President or Vice President.
How many positions will the hiring pause affect? (3/27)

Approximately 1000 positions. 

What is the impact of the hiring pause on the faculty hiring initiative? (3/27)

Many faculty hires will be able to continue including any contract and grant-funded positions; UF Health faculty positions that are involved in the clinical enterprise; summer appointments of existing 9-month faculty; and any current searches for which offers already have been extended.  Other faculty searches underway may also be eligible for an exception upon review and approval.

How long will the UF hiring pause last? (3/27)

We anticipate this hiring slow-down will continue through the summer. 

Is the hiring pause the result of the $33M in revenue loss discussed during the March 26 Board of Trustees meeting? (3/27)

This is in response to current economic uncertainties brought on by the COVID-19 pandemic.

What does the hiring pause mean for positions that are currently posted but not yet filled? (3/27)

They will be removed from posting unless an exception is approved.

What does the hiring pause mean for people who have been hired but have not yet started working for UF? (3/27)

Offers will be honored.

Will any positions be exempt from the hiring pause (for instance, law enforcement or health-related positions)? (3/27)

Yes, please see administrative memo.  Campus and personal health and safety is one category where exemptions will be available. UF Health faculty and staff positions that are involved in the clinical enterprise are also an exception.

Will there be layoffs? (3/27)

There are no plans for university-wide layoffs at this time. 

What are the university policies related to personal travel? (3/16)

Faculty and staff who embark upon personal travel involving a cruise or to an international destination must self-quarantine for a period of 14 days before being allowed to return to work. In all cases involving personal travel, CDC guidance will be followed.

Based on my recent travel, I understand that I will need approval from UF Occupational Health before returning to work. Can you explain further? (3/16)

UF Occupational Health provides health services for employees and serves an important role during public health challenges. For more on how to get approval to come back to work and how to access UF Occupational Health, visit the following link. https://shcc.ufl.edu/services/specialty-care/occupational-medicine/.

How do I receive approval for campus visitation? (3/16)

Under special circumstances, a university Senior Vice President or Vice President may approve campus visitation that is deemed essential.  

  1. UF employees in the Health Science Center should request permission for campus visitation through the Dean. The Dean may deny the request. If the Dean endorses the request, it will be forwarded to the Senior Vice President for the Health Science Center for final approval.
  2. UF employees in IFAS should request permission for campus visitation through the Dean. The Dean may deny the request.  If the Dean endorses the request, it will be forwarded to the Senior Vice President for IFAS for final approval.
  3. (III) UF employees in all other colleges should request permission for campus visitation through the Dean. The Dean may deny the request. If the Dean endorses the request, it will be forwarded to the Provost for final approval.
  4. (IV) Deans and Directors should forward their own requests for campus visitation to their supervising Senior Vice President for approval.  
  5. (V) UF employees employed outside the colleges should request permission for campus visitation from their supervising Senior Vice President or Vice President.
When can I use accrued sick time off? (3/13)

If you are unwell, even with mild symptoms such as headache and slight runny nose, please stay home until you recover. Employees should continue to follow their unit’s procedure for requesting sick leave and can find more information on the Time Away section of the UFHR website. Sick or vacation leave may also be used if you have had direct exposure to COVID-19 and you need to complete a 14-day self-monitoring period.

Can supervisors allow employees to work remotely? (3/13)

Yes, consistent with current practice, supervisors may provide remote working options to employees whose job duties can be performed remotely without hampering operations. Please see the Alternate Work Location Agreement form for more information. 

Is the alternate work location approval process and documentation required for everyone who is working from home? (3/13)

Typically, yes—and colleges and work units should strive to be as consistent as possible in their application of documentation. If a faculty member is working solely from home, as an example, an Alternate Work Location Agreement would be expected, just as we would expect for a staff member. If a faculty member is going between his/her office and home (which is a common practice throughout the year), then no approval/form would typically be needed, unless that requirement is the college/unit’s preference.

Can I work from home if I need to be there because my children are home? (3/13)

We realize the announcement of public school closings will impact many of our faculty and staff.  While the university continues to be open, an employee who is unable to report for or remain at work due to a family care emergency such as this may use one of the following types of time off to account for time away from work, with supervisory approval:

  • Accrued vacation time off
  • Accrued sick time off
  • Unpaid time off

Additionally, as a reminder, the university’s Alternate Work Location provision is available and may be of assistance during this time. For jobs that do not lend themselves to working from home, faculty and staff may wish to discuss options for adjusting their schedules with their supervisors.

We recognize that flexibility will not always be possible, given the complexity of our work environment and that the university is open and fully operational at this time, and this scenario presents many challenges and potential hardships. We know how challenging times like this can be, and we are here to help support you. If Human Resources can answer any questions, please contact us at humanresources@ad.ufl.edu.

Supervisors: We have employees asking if they can work from home. Where can I find more information? (3/13)

More information on working remotely may be found on the UFHR website.

Supervisors: Is there are standard for us to evaluate requests to work from home? (3/13)

Departments/units are encouraged to develop the criteria upon which they will make determinations regarding remote work. These criteria will vary throughout the university. Some may consider setting up an alternate work location task force to make such determinations. For further tips for departments, please see the UFHR website.

Supervisors: What about graduate assistants and postdocs working on grants and contracts? (3/13)

There are no restrictions at present pertaining to faculty, staff, postdoc or graduate student access to research facilities. If an alternative work location option is pursued, the payment of salary from a grant is allowed so long as the employee continues to work on the grant project.

UF’s Office of Research will be posting more information to its website that will include this and other updates pertaining to research.

What technology can I use to work remotely? (3/13)

Your department can best advise you about the possibility of borrowing equipment for use at home and/or utilizing remote access to work from home. uf’s web-based video conferencing, gatorcloud and other services can help ensure a seamless work experience between performing duties on and off campus. please visit the working remotely section of ufit’s website for more information.

I’m working from home and need supplies for work – What do I do? (3/23)

You can get what you need shipped to your home — with some appropriate documentation. For more information, please see UF Procurement Services website.

Will there be a limit to the size of staff meetings or gatherings in person? (3/13)

While there is no official limit to the size of staff meetings or gatherings, faculty and staff are encouraged to utilize Zoom and our other online resources to enable social distancing during this time.

Will training classes be canceled or moved to Zoom? (3/13)

Yes, UF Training and Organizational Development is working on a plan to move its training classes online. Please watch for communications that will provide further details.

What role will the Employee Assistance Program play during this time? (3/13)

All UF employees may contact the Employee Assistance Program toll-free 24/7 at (833) 306-0103 if they are in need of support or resources. The EAP will also host a free webinar, “Coping with Uncertainty about Coronavirus,” on Tuesday, March 17, from 11 a.m. to noon. To participate, please register online.

I have academic travel planned to an affected country this summer. When will the ban on travel to affected countries be lifted? (3/13)

UF is monitoring this rapidly evolving situation and will make adjustments to the university travel policy as appropriate, taking into account state and federal guidance.

What if I have a student or employee whose visa expires during the period in which the travel ban is in effect? (3/13)

The UF International Center is following the federal guidelines on how to handle legal issues, which are still very fluid. If you have questions, please contact the International Center for guidance.

My class cannot be transformed to match the syllabus content in an online modality. I will have to make some changes in the syllabus content, assignments, and grading rubric. Is this OK? (3/13)

Yes, changes that better adapt to the online environment are acceptable; however, make every attempt to adhere to the syllabus content, schedule, and grading rubric. If you are grading participation, for example, think about how you will assess student participation in the online environment. You may need to change the types of assignments your students complete. However, it is recognized that some course content can be delivered only face-to-face. Please work with your chair and dean to determine the best way to shift the course, syllabus, and grading rubric for a remote delivery, keeping the student learning outcomes for the course in mind. Please keep in mind that you must inform all of your students of these changes.

How do I give exams and finals? (3/13)

 Honorlock will be made available to all faculty to administer online exams. Please consult information concerning online proctoring resources available here

Do I need to hold my live lectures on Zoom at the same time as the on-campus lecture was scheduled? (3/13)

Yes, we encourage you to air your live lectures at the same time as the on-campus class. Instructors of courses over 300 students meeting in the same Zoom session will need a special Large Meeting Zoom license. Instructors having between 300-500 students are being provisioned this license automatically. UFIT is in the process of reaching out to instructors of courses over 500 students to ensure the correct license is deployed. If in doubt, instructors can contact the UF Computing Help Desk for assistance at 352-392-4357 or click the “Submit a Ticket” button on https://ufl.zoom.us.​

My live Zoom lectures are at the same time as the on-campus class, but this time is challenging for some students due their new off campus living arrangement. Should I require attendance? (3/13)

We encourage you to record your lectures and post in your Canvas page to accommodate students whose living environment may not allow participating in your live lectures.  We will encourage students to treat absences from lecture in the same way they are encouraged to do in an on-campus class (informing their instructor in advance if at all possible).

I don't have strong internet access in my home. How can I teach my course remotely? (3/13)

As of today, campus is not closed, so you may deliver your lectures from your UF office or other appropriate venue. Outside of campus facilities, you will need to obtain access to standard broadband internet.

How do I make sure that students with disabilities are accommodated after I shift my class to an online modality? (3/13)

The Disability Resource Center is available to support instructors and facilitate accommodations in an online setting. Instructors are responsible for ensuring accommodations are met in online classes, assignments and exams. Fortunately, the majority of accommodations can be facilitated in Canvas or through other technologies. For example, if a student has an accommodation of additional time for exams, instructors will be able to add extra time in Canvas for those students. Please feel free to contact the Learning Specialist listed at the bottom of a student’s accommodation letter or visit www.disability.ufl.edu if you have any questions.​

If a student cannot attend online lectures or submit assignments, must I follow the attendance, excused absence, make-up assignment policies? (3/13)

Yes. The same attendance policies, found at catalog.ufl.edu/UGRD/academic-regulations/attendance-policies, apply.

What if I'm faculty at the New World School of the Arts. Do I follow UF's guidance or Miami-Dade College's? (3/13)

Follow Miami-Dade College's guidance.

I have never taught a course online. Where do I begin? (3/13)

You are not alone! UF IT has created a web site to help guide faculty in the transition from residential to face-to-face teaching (https://elearning.ufl.edu/keep-teaching/). Start here and take advantage of the classes posted on this web site. You can send questions via email at learning-support@ufl.edu or phone at 352-392-4357 "Option 3". Also, we encourage you to reach out to colleagues with good online teaching experience for best practices. Additional resources can be found at http://teach.ufl.edu/resource-library/.

Are my international students required to return to their home during this time of remote teaching? (3/13)

No, international students are not required to return home. If living on campus, they are allowed to stay in their housing. Food services will continue.

Do I need to come to campus? (3/13)

Department chairs may provide remote working options to faculty whose job duties can be performed remotely without hampering operations. Please see the Alternate Work Location Agreement form for more information.

We have seminars and lectures for clinical trainees. Should we be cancelling all of them, try to move them to larger rooms with more distance between individuals? (3/13)

Please take advantage of remote meeting technology. If the nature of the clinical experience requirs in person meetings, please adhere social distancing recommendations

With the transition to online classes, will student evaluations of teaching be conducted this semester. (3/13)

Yes, the GatorEvals course evaluations will be carried out as originally planned for Spring. The annual evaluation of a faculty member's teaching will take into account the fall and spring performance, if assigned. Further, annual evaluations will take into consideration the exceptional circumstances occurring during the spring term.

How should I handle curricular events (particularly those that students need to graduate)? What if the event is held off campus? (3/13)

In consultation with your chair and college dean, you can use good judgement in making decisions of how to manage curricular events. Please ensure the health of your students and any other participants and consider offering virtual events as much as you can.  

Will the Fabrication Lab, metal shops, and other campus services remain open? (3/13)

Yes, campus services will remain open. However, you cannot mandate that a student remain on campus. If a student opts to leave campus, you must accommodate the students during this period of remote teaching.

I have undergraduate research students who wish to continue research during the next two weeks. I approve of their continuing to work in my laboratory. Is this allowed? (3/13)

Yes. If students desire to continue their research and you approve, they can continue working in your laboratory. You cannot, however, require that they continue to work in your laboratory in the next two weeks.

Can professional development programming such as sabbaticals, TARGET, FEO's, PDL's and Provost allocated professional development support be postponed until Summer or Fall? (3/13)

Yes, please work with your College office and the Associate Provost for Academic and Faculty Affairs regarding your unique circumstances.

I have students who are participating in classes that fulfill requirements for internships and practicums. Can students remain in these classes? (3/13)

Students pursuing internships, co-ops, and practicums for credit at an off-campus location are allowed to continue as long as the site of work is in operation. We ask faculty serving as the UF instructor of record for the student to each out to the student to ensure their safety and to regularly communicate with the student's supervisor. Should a student wish to leave the internship, co-op, or practicum to join their family, they should be allowed to do so, and the UF instructor of record is encouraged to collaborate with the student's supervisor to create a work plan for completing the experience remotely if this is possible.

What resources are available for faculty to support their mental health and well-being during this stressful period? (3/13)

Our UF Employee Assistance Program offers confidential 24/7 access to support for employees at no cost.