Yes. However, all classes have been moved online for the remainder of the spring semester as well as Summer A and C. Additionally, we have requested that students return to their homes until that time. Campus resources including dining halls will remain open for on- and off-campus students for whom returning home may not be feasible.
Employees who can work remotely are strongly encouraged to do so. If you have questions, please contact your supervisor.
The university is still open. For detailed information, visit UF's March 24 update regarding Alachua County's "stay at home" order.
The university is still open. For detailed information, visit UF's March 24 update regarding Alachua County's "stay at home" order.
Facilities are adjusting hours of operation as needed.
For Reitz Union hours, please visit: https://www.union.ufl.edu/
For Newell Hall hours, please visit: https://newell.dso.ufl.edu/about/locations-and-hours/
For Recreation Sports hours, please visit: https://recsports.ufl.edu/
For library hours, please visit: https://cms.uflib.ufl.edu/
For dining hours, please visit: https://gatordining.com/
To check the status of your local UF/IFAS Extension office, research center or 4-H Camp, please visit https://ifas.ufl.edu/local-updates/.
Beginning Friday, March 20, the Smathers Libraries buildings are closed until further notice. Virtual resources, including Ask-A-Librarian, Course Reserves, electronic resources, digital collections, and select parts of Inter Library Loan, are still available. All materials have been renewed, fines are being waived, and no one is able to recall the materials already in your possession.
For updates please visit the Libraries website.
UF is canceling, postponing or, where feasible, moving all events to alternate virtual modes of participation until further notice. Scheduling new future events and conferences will also be postponed until further notice.
Updates on athletics are available on the university athletics pages:
UF Research is committed to supporting the research community as our institution addresses COVID-19.
While the university is requiring that all classes be moved online, there are currently no restrictions or limitations on research activities. Access to research facilities remains unchanged for faculty, staff, graduate students and others who are engaged in these activities.
UF Research will continue to provide existing research support services for proposal submission, award management, compliance, animal care, and other functions.
Sponsored research should continue, with the understanding that some activities may need to be modified or performed at alternate workplace locations at some point. For individuals paid through a grant or contract, the expense allocation should continue so long as the individual continues to work on the project, either from campus or elsewhere. If challenges related to COVID-19 prevent the execution of activities supported on a grant or contract, please contact Stephanie Gray or Tiffany Schmidt for guidance.
Researchers are encouraged to institute recommended practices that minimize potential exposure to COVID-19 within the research workspace environment. Additional guidance and updates regarding impacts on research and sponsored programs will be posted at https://research.ufl.edu/covid-19-updates.html
If you want to help students and employees with financial need, you can donate to these programs.
Updates on the virus, including the number of confirmed cases in each county, are available at floridahealth.gov.
The university has created a webpage that provides information about students, faculty and staff who have tested positive for COVID-19. The webpage can be found at http://www.ufl.edu/health-updates/covid-19-cases/
Consistent with guidance from the CDC as well as the Florida Department of Health, all people in close contact with the infected person are being contacted and instructed to self-quarantine. Further questions can be referred to the Florida Department of Health.
Centers for Disease Control and Prevention (CDC) protocols will be followed. Individuals who have had close contact with the patient will be contacted and monitored by the Alachua County Health Department with UF’s full support.
Students have been requested to return home. For remaining students, UF officials in partnership with Alachua County Health Department will follow appropriate guidelines to address any possible presumptive cases. Student health and well-being is our top priority as is providing regular communication to students and families in that event.
The University of Florida has a Comprehensive Emergency Management Plan (CEMP) which is publicly posted on our website http://emergency.ufl.edu/emergency management-plans/.
The purpose of this plan is to facilitate preparedness and actions for responding to a myriad of events that pose a threat to the safety and security of our students, patients, faculty and staff. These threats range from hurricanes to the challenges associated with the current COVID-19 pandemic.
Our emergency management plan creates structures within the university, with dictated roles and responsibilities guiding the efforts of individuals in every facet of our large academic and healthcare communities. Leading the university’s emergency management response is a group of senior leaders and staff members representing our health colleges, hospitals, academics, and operational management, among others. Among the group’s primary responsibilities are actions currently taking place at UF:
The university also has a more detailed plan that guides its response to infectious disease spread and pandemics. These documents are exempt from public disclosure pursuant to Florida Statute 1004.0962 (Campus emergency response) due to the fact that they contain sensitive information that, if publicly released, could create a security risk for the university’s students, faculty and staff.
The university is committed to transparency regarding its response to and management of campus operations during the COVID-19 outbreak.
As this is a rapidly evolving situation, in alignment with the Centers for Disease Control and Prevention we encourage you to prepare much as you would for a hurricane. Make sure you have a good supply of any prescriptions and medicine you take, hygiene products, non-perishable food and anti-bacterial wipes. It is advised to grab a few extra items, but don’t “panic buy” or stock up with unnecessary quantities.
A list of EPA recommended cleaning items can be found at https://www.epa.gov/sites/production/files/2020-03/documents/sars-cov-2-list_03-03-2020.pdf.
Classes at all of Florida’s 12 public universities will remain online for the rest of the semester. Additionally, summer A and C sessions at UF will be online only. Spring commencement, meanwhile, has been rescheduled for the weekend of July 31-August 2 for students graduating with master’s or bachelor’s degrees. Graduating doctoral students can participate in the August 7 summer doctoral ceremony.
We ask all students to be great Gator neighbors and be mindful of the health of the community when making decisions. Please contact the Dean of Students Office immediately at email@example.com if you know of anyone who traveled to a CDC designated level 2 or 3 country or had direct contact with someone who is COVID-19 positive less than 14 days ago and not under self-quarantine. We will reach out to the individual.
A task force, composed of university leaders, emergency management, health officials, and others meets frequently to discuss the situation and any changes that affect our campus. We will communicate updates on a timely and consistent basis.
Coronaviruses are a large family of viruses that are common in humans as well as many different species of animals, including camels, cattle, cats and bats. Routine human coronaviruses commonly circulate in the community and cause mild illness similar to the common cold.
A novel coronavirus is a new coronavirus that has not been previously identified. Previous examples of novel coronaviruses include the type that caused Severe Acute Respiratory Disease, or SARS, in 2003 and Middle Eastern Respiratory Syndrome, or MERS, in 2014. The latest novel coronavirus emerged in Wuhan City, Hubei Province, China in late 2019, and has been named “COVID-19” by the World Health Organization. COVID-19 has caused more than 80,000 infections in China, and has now spread to other parts of the world with more than 125,000 confirmed cases as of March 11, 2020.
People with COVID-19 develop fever, cough, shortness of breath and fatigue. Some may also have a sore throat, headache or diarrhea. These are very nonspecific symptoms and can be similar to many other infectious diseases like respiratory illnesses and flu. As per CDC guidance, people with these symptoms are only considered to be at risk for COVID-19 if they have traveled from China, Europe, Iran, Japan and South Korea, have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. This also includes anyone experiencing symptoms who has been on a cruise in the last 14 days.
The list of countries with travel alerts is fluid. Please check the CDC website for the most up-to-date list.
The first infections were linked to a live animal market in Wuhan City, Hubei Province, China, but the virus is now spreading from person-to-person. How long someone may be infectious can vary so the decision on when to release someone from isolation is made on a case-by-case basis in consultation with doctors, infection prevention and control experts, and public health officials.
CDC has information for other special population, who at this time are not considered high risk of developing serious COVID-19 illness, but are at increased risk of severe illness from other infectious diseases. These include pregnant women and children.
The CDC defines close contact as being within approximately 6 feet of a person with COVID-19 for a prolonged period of time or having direct contact with infectious secretions from a person with COVID-19 (e.g., being coughed or sneezed on).
First, call your primary care provider to discuss your symptoms. All community exposures will be referred to the Department of Health in your respective county; however, in order to streamline the process, please contact your doctor first. If you do not have a primary care physician, please contact the health department in your area:
Self-isolation: According to the CDC, isolation means the separation of a person or group of people known or reasonably believed to be infected with a communicable disease and potentially infectious from those who are not infected to prevent spread of the communicable disease. Self-isolation means staying indoors and completely avoiding contact with other people. Limited social interaction is avoiding contact with other people and social situations as much as possible. You may need to do this if you are a close contact of a confirmed case of coronavirus. This is to stop other people from getting it, if you develop symptoms.
Self-quarantine: According to the CDC, quarantine in general means the separation of a person or group of people reasonably believed to have been exposed to a communicable disease but not yet symptomatic, from others who have not been so exposed, to prevent the possible spread of the communicable disease. Self-quarantine means you should stay home — in your room, your apartment, or your house. Do not go to work, classes, athletic events, or other social gatherings until 14 days after the date of your departure from the country in question.
Social distancing, according to the CDC, means remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet) from others when possible.
The CDC has issued very specific guidance on social gatherings. If you’re planning any social gatherings or private events, guidance is available at the following link: https://www.cdc.gov/coronavirus/2019-ncov/community/index.html.
Social distancing is required. Everyday preventive actions to help prevent the spread of any respiratory disease, including COVID-19, include:
Currently, there is no specific antiviral medication that is FDA-approved to treat COVID-19, and there is no vaccine yet available.
Visit UF Health for detailed information about personal protective equipment donations.
The CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory illnesses, including COVID-19. You should only wear a mask if a health care professional recommends it. A facemask should be used by people who have COVID-19 and are showing symptoms.
There is no evidence that children are more susceptible to COVID-19. In fact, most confirmed cases of COVID-19 reported from China have occurred in adults. Children should engage in usual preventive actions to avoid infection, including cleaning hands often by using soap and water or alcohol-based hand sanitizer, avoiding people who are sick and staying up to date on vaccinations, including influenza vaccine.
It is not yet known whether temperature and weather impact the spread of COVID-19. Some other viruses, like the common cold and flu, spread more during cold weather months, but at this time, it is not known whether the spread of COVID-19 will decrease when weather becomes warmer.
UF Health Shands follows the Centers for Disease Control and Prevention, or CDC, and Florida Department of Health guidelines to identify and manage anyone who may have an emerging infection. As per CDC guidance, people with symptoms (fever, cough, shortness of breath) are only considered to be at risk for COVID-19 if they have traveled from China, Iran, Europe, Japan or South Korea, and have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. Anyone experiencing symptoms who has been on a cruise within the last 14 days is also considered to be at risk.
We will continue to follow these guidelines and use the CDC screening criteria for any UF Health Shands patients. If a person meets screening criteria, we will coordinate with Florida Department of Health labs.
We recommend you call your primary care provider so the providers can make the appropriate recommendations to you. If you are severely ill or your health care provider suggests you to go to the E.R., the UF Health Shands emergency rooms offer the comprehensive care you need.
For the most up-to-date information on the visitation policy at UF Health Shands Hospital, please visit https://coronavirus.ufhealth.org/visitation-policy/.
As of Friday, March 20, most elective procedures will be rescheduled due to an order by Gov. Ron DeSantis. Your provider or physician practice staff will call you to discuss your specific procedure and scheduling. If you do not receive a call, please call your provider’s office to discuss.
While elective procedures have been cancelled, not all appointments have been cancelled. If you are ill or have concerns about attending a scheduled appointment, please call your physician’s office to reschedule this appointment.
In addition, as per CDC guidance, you are considered to be at risk for COVID-19 if you have traveled from any country listed on the CDC Level 3 Travel Health Notice, have had close contact with a person known to have COVID-19 or are undergoing evaluation for COVID-19, all within the past 14 days. This also includes anyone who has been on a cruise in the last 14 days. The list of countries with travel alerts is fluid. Please check the CDC website for the most up-to-date list.
If you are concerned you have COVID-19, please contact your doctor or local health care provider. Symptoms can include fever, cough, or shortness of breath.
If you have any questions, you may contact the UF Student Health Care Center Special Clinics nurse at 352-294-7472 or your local provider.
The incubation period — the time between exposure and symptoms — is typically five to seven days, although it could be as short as two days and as long as 14 days.
There is no vaccine to prevent this virus, and the CDC advises that the best way to prevent infection is to avoid being exposed to this virus.
Here are everyday actions to help prevent the spread of respiratory viruses:
Doctors focus on treating the symptoms associated with the illness based on the patient’s specific condition. There is no specific treatment or medicine to cure COVID-19, although experimental antiviral medications have shown promise in preliminary reports. A vaccine is being developed, but, it may not be available for clinical use for some time.
While this virus seems to have emerged from an animal source, it is now spreading from person-to-person. There is no reason to think that any animals, including pets in the United States, might be a source of infection with this new coronavirus. To date, the CDC has not received any reports of pets or other animals becoming sick with COVID-19. At this time, there is no evidence that companion animals, including pets, can spread COVID-19.
There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. Two other coronaviruses have emerged in the past 18 years that cause illness in people, MERS-CoV and SARS-CoV (neither of these viruses currently circulate in the U.S.). In general, because of poor survivability of these other coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped. Currently, there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.
All summer study abroad programs for 2020 are cancelled.
Visit the Department of State website for guidance on international travel. Travelers should remember that this is a rapidly evolving situation and travel advisories may change from day to day. Travelers should also be aware that it is possible that the geographic criteria for quarantine could be expanded beyond an already identified CDC-designated level 2 or 3 area depending on the spread of cases in a particular area.
UF is prohibiting all non-essential university travel until further notice. Additionally, previous approvals for travel are now rescinded, provided that travel has not yet commenced. Essential travel may be approved by your senior vice president or vice president.
Faculty and staff are strongly encouraged to follow Centers for Disease Control and Prevention (CDC) best practices for prevention of COVID-19. Personal travel should be minimized. UF employees who do embark on personal travel involving a cruise or international destinations will be required to self-quarantine for a period of 14 days before being allowed to return to work.
Contact UF Health Shands Infection Control immediately at 352-682-3743.
Infection Control will contact the UF Health Shands Hospital epidemiologist, who will discuss the appropriate next steps with you.
If you believe you require immediate medical attention, whether at the E.R. or your medical provider’s office, inform the medical staff in advance that you have recently returned from a CDC designated level 2 or 3 country. If you need an ambulance, inform the 911 operator that you have recently returned from a CDC designated level 2 or 3 country.
Before returning to class after your 14-day quarantine contact the UF Student Health Care Center at 352-294-5700 to schedule an appointment to be cleared to return to class
If you are a student with concerns or questions, you may call the Student Health Care Center (352) 392-1161 and the nursing staff can advise you if you need to be seen. If you are a faculty or staff member, please contact your healthcare provider.
If you had direct contact (within 6 feet for an extended period) with someone who has COVID-19, please contact a health care professional immediately and begin to self-quarantine. The time between exposure to the COVID-19 virus and onset of symptoms is called the "incubation period." The incubation period for COVID-19 is typically 2 to 14 days.
If you were not in direct contact, you do not need to self-quarantine but to monitor. For you, there are no restrictions on going places as long as you do not have symptoms. If symptoms of fever, significant cough or shortness of breath develop in the 14 days of being in the impacted area, call the Student Health Care Center or of your local provide and let them know that there could have been exposure.
Please use everyday preventive actions to promote not only your own health, but the health of those around you. Wash your hands frequently with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing or sneezing. If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol. Avoid close contact with people who are sick and stay home when you are sick.
If you are exhibiting signs of a fever or cough or have difficulty breathing and were in a CDC designated level 2 or 3 country within the past two weeks, Contact UF Health Shands Infection Control immediately at 352-682-3743 or 911 in an emergency.
Anyone who recently traveled from a level 2 or 3 travel restricted area will be required by the CDC to self-quarantine and they will be monitored by the health department. We encourage everyone to use preventative steps (handwashing, etc.). If anyone is feeling ill with flu-like symptoms, we encourage them to seek medical care.
Self-quarantine should begin on the first day of leaving a CDC Level 2 or 3 country. For the latest CDC advisories, please visit https://www.cdc.gov/coronavirus/2019-ncov/summary.html.
The most important key to being a good online student is staying connected with your instructor. Wake up and stay structured as you normally would with on-campus courses. Get help from family and friends if you need some nudges to keep up with lectures and assignments. Our UF IT has created a page with resources to help you make the transition, and it can be found at https://elearning.ufl.edu/keep-learning/.
You can also search for other resources to help you be a better online student. Here are two examples:
Yes, students may elect, for any or all eligible Spring 2020 courses ending later than March 20, 2020, to remain in letter grading or shift to S-U grading. Students will also be allowed to drop any Spring 2020 course with a W. More details are available at the following link http://undergrad.aa.ufl.edu/for-students/covid-19-and-academic-policies/
Spring commencement has been rescheduled for the weekend of July 31-August 2 for students graduating with master’s or bachelor’s degrees. Graduating doctoral students can participate in the summer doctoral ceremony scheduled for August 7. As always, guests are welcome to attend all ceremonies, and tickets will not be required. More information about college ceremony dates and times for the July 31-August 2 weekend will be available soon.
If you have already purchased regalia, you will receive an email on Friday, March 20 from firstname.lastname@example.org with information about either receiving your regalia by mail or receiving a refund on your order.
We are offering a full suite of courses for Summer A, B, and C. Summer A/C courses will be provided online so you can continue to make progress even under the current circumstances.
Advance registration for summer and fall classes will proceed as normal. If you work with your academic unit for registration, please continue to do so.
Yes. May 1 is the deadline for all freshman enrollment confirmations and necessary tuition deposit payments.
Deferment requests are handled on a case-by-case basis. Please submit your request via our contact form.
We are actively working on online formats that will allow us to connect with admitted students to answer your questions. Watch your email for more information about these online sessions. In the meantime, you are also welcome to visit our website at www.ufl.edu, speak with an admissions officer by calling 352-392-1365, and follow us on Facebook, Twitter and Instagram at @UFAdmissions.
Please contact the appropriate program for information:
The Office of Admissions is actively working on alternative program formats for our admitted student events and will be in touch soon via email with more information.
Please continue to check your application status page for updates on required materials. Continue to stay in contact with your academic unit for additional information.
You can email us at https://admissions.ufl.edu/contact or give our office a call at 352-392-1365 and someone will be happy to assist you.
It depends. Funds from the Aid-A-Gator program may be available to assist you. Visit the Aid-A-Gator website for more information. Your financial aid adviser can help determine eligibility for additional funding. You can reach an adviser by emailing email@example.com or calling 352-392-1275.
Yes. Contact your supervisor.
UF will process refunds as quickly as possible. Please understand that this may take some time, given the current state of campus operations and demands on personnel time to address emergency issues associated with the pandemic.
Yes, you will receive the remaining balance of your Flex Bucks.
Yes, refunds will be prorated from the last date of use.
No, your meals will not roll over.
No. The refunds will be processed separately
Yes, Declining Balance never expires and can be used when you return to campus.
The University of Florida and UF Housing & Residence Education have made the decision to credit your student account for early housing departure based on a prorated calculation. Prorated rent credits will be calculated as follows:
UF Housing & Residence Education will apply rent credits directly to a student’s housing balance on their One.UF account.
If a student has other university charges on their One.UF account, the credit will then be applied to those outstanding charges. Any remaining unapplied credit amounts will then be refunded to the student.
Students without other university charges on their One.UF account will be refunded their entire housing credit amount.
Refunds will be processed to the direct deposit account attached to their One.UF account.
When direct deposit is not possible, students will be mailed a paper check to their permanent mailing address on file.
Yes. If you are still on campus, you can sign up for a checkout slot here: https://www.housing.ufl.edu/residence-halls/move-out/. There are open slots from March 27 to April 7. Staff will evaluate if additional checkout slots are needed.
If you have a need to stay, you should complete the housing contact form (https://www.housing.ufl.edu/about/contact/), and staff will review your case.
If you have departed campus, but did not check out, you should complete the housing contact form (https://www.housing.ufl.edu/about/contact/).
If the prorated rent credit is greater than the unpaid Spring 2020 rent balance, the credit will cancel out the unpaid rent amount first and the remaining amount can then be refunded to the student. If the prorated rent credit is less than the amount of unpaid Spring 2020 rent, the credit will only reduce the unpaid Spring 2020 rent amount. Students will remain responsible for any unpaid rent charges remaining on their One.UF accounts that are not eligible for removal.
Complete the housing contact form (https://www.housing.ufl.edu/about/contact/), and staff will review your case.
Students can update their permanent mailing address in their One.UF account.
All housing account questions can be directed to the Housing Accounts Receivables team at HREUAAccounts@ufsa.ufl.edu.
Students are obligated to abide by the leasing contract. However, there may be specific leasing terms that allow terminations in certain circumstances. Students with any legal questions are urged to contact UF Student Legal Services at https://www.studentlegalservices.ufl.edu/. Contact Student Legal Services via email at SLS@studentlegalservices.ufl.edu or by phone at 352-392-5297(LAWS).
The University of Florida can provide funding to students experiencing unanticipated expenses due to an emergency situation. This financial assistance is intended as a funding bridge for UF students to cover education-related expenses. If students need help covering the costs of unanticipated travel, additional technology requirements, replacement of medications, emergency childcare due to extended school closures, or other needs, they can submit an application. More information can be found at https://www.sfa.ufl.edu/aidagator/.
There has been no change to the impacts of failure to complete a class. To find out how your aid might be impacted, please contact a financial aid adviser by emailing firstname.lastname@example.org or calling 352-392-1275.
You can submit forms as an attachment to an email to email@example.com or by faxing the form to (352) 392-2861.
Yes. The university remains open and offices are fully operational.
Yes. We will continue to disburse aid to eligible students.
It depends. Contact your financial aid adviser to determine if you might have eligibility for additional funding. You can reach an adviser by emailing firstname.lastname@example.org or calling 352-392-1275.
Your instructor should connect with you with details on how to transition to the online environment. If you have not received a message from your instructor by Friday, March 13, please reach out to your instructor to request information.
We highly recommend that if you need a transcript right away you go to https://one.uf.edu/ to view and/or print your unofficial transcript.
If you need an official transcript quickly you may order online following instructions for expedited shipping.
We highly recommend you don’t pursue withdrawing without seeking counsel from your academic advisor.
Once you and your advisor have agreed withdrawing is the appropriate approach, you may begin the withdrawal process by going to the following link:
If you are withdrawing for medical reasons, go to the following link:
The Career Connections Center is committed to the career development of University of Florida students and offering continued services through virtual engagement. The Express Drop-In, a service that is designed for document reviews (i.e. resumes, cover letters, personal statements), mock interviews, LinkedIn profile reviews, and career planning questions will be held online weekdays from 12 p.m. – 3 p.m. Students will access an Express Drop-In session through a Zoom link, and meet individually with a Career Ambassador. No appointment is needed.
Resume Labs are sessions held Monday through Friday where students will receive an overview of resume basics and then have time to ask Career Center career coaches specific questions about preparing a resume. Resume Labs are group virtual sessions and will be held from on weekdays from 3 – 4 p.m.
Career Planning Appointments are 30-minute individual sessions with a career coach. UF students can schedule a virtual appointment through Gator CareerLink.
The Careers in Communication Fair is transitioning to a virtual fair. The date is still being finalized.
Additionally, there are four virtual workshops that will be hosted through March 30. Those events can be found at career.ufl.edu/virtualservices.
Departments are currently at work seeking solutions to ensure students meet all learning outcomes for laboratories. Please contact your instructor for specific information about your laboratory.
Instructors who are delivering live lectures in Zoom are asked to keep their live lectures at the same time they are delivered in the on-campus class. Your lecture schedule will be the same as it was prior to shifting teaching remotely. If you are unable to participate in the live Zoom lecture, please let your instructor know, just as if you were in the live course on campus. Instructors will still likely grade you on attendance and participation if these are included in the grading rubric for the course (which you can find in the course syllabus).
You will follow the UF illness policy. Please reach out to your instructor to make accommodations and please see a physician if you need to and take care of yourself.
We know access to broadband can sometimes be challenging. With that said, any UF student can access the national eduroam system for free where available. There are 97 sites in Florida alone, including many campuses of the State University System (see https://incommon.org/eduroam/eduroam-u-s-locator-map/ for a map of all U.S. sites). If you can find wifi at any of these sites, and if your device is configured for eduroam, it will automatically connect. Otherwise, simply choose the eduroam network. Log on to your Gatorlink account, just as you would on the UF campus, and you will be connected.
In some locations a 5G cellphone hotspot may be sufficient, but as with all wireless connections this will vary by location and local conditions. Additional guidance may be found on the UF Student Computer Requirements policy page.
You can find a list of apps available to you on the UF Apps web site.
Undergraduate students are encouraged to go home if they can; however, if your research advisor approves and if you wish to continue research, you can. If you are finishing your graduating-with-honors research or participating in a research practicum or internship in a laboratory, please see your research advisor to create a plan for completing your research requirements.
Students are strongly encouraged to go home to their permanent residences. Students can still live on campus in the residence halls. Residence halls are open. Students who live in sorority or fraternity houses should contact their House Corporation for additional details.
Yes, UF resources will continue to operate as normal in order to support those students who are unable to travel home.
No. If your classes are transitioning from in-person to online format, your aid will not change as a result. We are working diligently to ensure student financial aid for Spring semester is not impacted. If you have specific questions, please contact Student Financial Affairs with financial aid questions via phone at 352-392-1275 or via email at email@example.com.
If You Live On Campus in a Residence Hall or in a Sorority or Fraternity House
If you live in Graduate and Family Housing
UF’s custodial team is intentional with continuing to conduct their usual, daily, disinfecting cleaning in areas such as public restrooms along with doing a deeper disinfectant cleaning in all common/lobby spaces. They are increasing the daily wiping down of high touch surfaces in all residence halls to include:
Areas are being cleaned using microfiber cleaning cloths which are frequently changed and being disinfected using Diversey Oxivir TB.
Supervisors are monitoring desk area locations to ensure hand sanitizer bottles are kept replenished at the desk and not allowed to run low.
Staff are focusing on after-hours cleaning as it related to areas that are visibly soiled and immediately cleaning those locations.
As normal if students have a cleaning concern, they can submit an iService ticket.
If you are under the weather or feeling sick, regardless of whether you are actively in a self-quarantine, please stay home. If you are missing class due to concern for COVID-19 or self-quarantine, please inform your instructors and provide any requested medical or travel documentation to support your request.
The Care Team in the Dean of Students Office can also help you with instructor notifications/medical absence requests. Learn more at U Matter We Care at https://umatter.ufl.edu.
As of 3/13, no, as students are permitted to stay on campus throughout the remainder of their contract.
More information will be announced on this topic in the future.
Your academic advisor(s) will advise you remotely, using Zoom, phone, or email, depending on the process they establish. You should receive information from your advisor(s) on how to ensure you have an advising session. Feel free to reach out to your advisor(s) with questions.
A of contact information for various offices to which you may be referred by your advisor is forthcoming.
Follow Miami-Dade College's guidance.
For both Spring and Summer A/C 2020, the Graduate School will waive the requirement for physical presence (usually Supervisory Committee Chair/Co-Chair and the candidate) in accomplishing final oral examinations, final thesis defenses, final dissertation defenses and the like, to facilitate conducting such examinations in an electronic medium, utilizing Zoom, or some similar on-line mechanism, at the discretion of the academic units.
Per the President’s message on March 17, all students who have not gone home yet must do so if possible. For graduate students not on an assistantship, please see your see your Supervisory Committee Chair and/or Advisor to create a plan for completing your research requirements away from campus for the duration of the semester. As for graduate students on a research assistantship, please consult your supervisor on working remotely.
As mentioned in the President’s address on March 17, all employees are strongly encouraged to work from home (remotely). Please contact your supervisor on an alternative work location for Spring 2020.
In keeping with past practice, graduate assistant appointments available for the future will be reviewed and approved by the Office of the Provost.
Spring 2020 term Final Submission and Final Clearance deadlines remain unchanged. We are still available to review documents and to assist by answering questions about the submission process.
Final Submission: April 2, 5:00 p.m.
Final Clearance: April 24, 5:00 p.m.
The Application Support Center (ASC) is available for assistance with formatting and technical issues. They can be reached by calling (352) 392-HELP (4357) and choosing option #5. They can also be contacted via an email to firstname.lastname@example.org.
You can email the Editorial Office at email@example.com or call (352) 392-1282, and someone will be happy to assist you.
All forms are submitted via electronic means. After your successful oral defense, you should contact your academic unit to ensure they will input the Final Exam on your behalf into the Student Information System (SIS). Once your committee has approved your final thesis or dissertation document for final submission to the Graduate School’s Editorial Office, the ETD Signature Page should be submitted by your academic unit into the Graduate Information Management System (GIMS). Students are responsible for submitting their own UF Publishing Agreement via GIMS, and doctoral students should also submit the ProQuest Publishing Agreement and Survey of Earned Doctorates (SED) electronically, following all guidelines found on the dissertation checklist.
This is a form that is submitted electronically by your department for PhD students; it indicates that you are on track for graduation and gives the Editorial Office the “ok” to move ahead with the review of your initial/first submission of your dissertation.
You can email the corrected title to firstname.lastname@example.org and include your name and UF ID#.
There are many tutorials provided by the Computing Help Desk that are very helpful for this purpose:
If you have successfully met the first submission deadline for Spring 2020 and need a bit more time to complete the final process, then you might be a good candidate for Clearing Prior. You will need to submit a new degree application for Summer C 2020, which can be done via Https://ONE.UF and you should confirm with your academic unit that this option is the best option for you to pursue.
Clearing Prior is an option for students who were on track for graduation in the current term but are not able to complete the process by the Final Submission and/or Final Clearance deadline(s). Clearing Prior allows a little more time to complete your Final Defense with your Supervisory Committee or to finalize changes to your thesis/dissertation before submitting to Editorial Office for review.
The primary advantage is to allow the student a little more time to complete the editorial process. The other aspect is that the Graduate School likely will not require minimum final term registration for students who successfully meet the Clear Prior deadline. However, if you are currently required to maintain registration for other offices, such as the International Student Center, or are employed as a Teaching Assistants, etc., then you will need to check with each applicable outside office regarding their registration requirements.
No, in this situation, you would follow the Summer 2020 Editorial Office submission deadlines.
The only form that needs to be submitted is a new degree application for Summer C 2020, which can be completed via ONE.UF. Otherwise, all your other items (submitted forms) remain intact. You simply move forward in the process towards graduation.
The entire process must be completed by 5:00 p.m. on May 8, 2020. This means that your final submission thesis/dissertation has been accepted, and all required forms have been submitted electronically and posted in GIMS.
PHD First Submission: June 8th by 5:00 p.m.
Master’s Thesis First Submission: July 10 by 5:00 p.m.
Final Submission for all degrees: July 22 by 5:00 p.m.
Final Clearance: August 7th by 5:00 p.m.
The minimum summer term registration for the Graduate School* is two credits. *However, if you are currently required to have registration for other offices such as International Student Center for students with visa concerns *or* students who are employed as Graduate Assistants, etc. — then you will need to check with each applicable outside office for their registration requirements.
You can register for any of the summer terms A, B, and/or C. You can have two credits in any of these semesters, or you can split it up and have one cr. for A term and 1 cr. for B term. You should consult with your department for their guidance.
If you are concerned you have COVID-19, please contact your doctor or local health care provider. Symptoms can include fever, cough, or shortness of breath.
If you have any questions, you may contact the UF Student Health Care Center Special Clinics nurse at 352-294-7472 or your local provider.
Under special circumstances, a university Senior Vice President or Vice President may approve travel that is deemed essential.
Many faculty hires will be able to continue including any contract and grant-funded positions; UF Health faculty positions that are involved in the clinical enterprise; summer appointments of existing 9-month faculty; and any current searches for which offers already have been extended. Other faculty searches underway may also be eligible for an exception upon review and approval.
We anticipate this hiring slow-down will continue through the summer.
This is in response to current economic uncertainties brought on by the COVID-19 pandemic.
They will be removed from posting unless an exception is approved.
Offers will be honored.
Yes, please see administrative memo. Campus and personal health and safety is one category where exemptions will be available. UF Health faculty and staff positions that are involved in the clinical enterprise are also an exception.
Faculty and staff who embark upon personal travel involving a cruise or to an international destination must self-quarantine for a period of 14 days before being allowed to return to work. In all cases involving personal travel, CDC guidance will be followed.
UF Occupational Health provides health services for employees and serves an important role during public health challenges. For more on how to get approval to come back to work and how to access UF Occupational Health, visit the following link. https://shcc.ufl.edu/services/specialty-care/occupational-medicine/.
Under special circumstances, a university Senior Vice President or Vice President may approve campus visitation that is deemed essential.
If you are unwell, even with mild symptoms such as headache and slight runny nose, please stay home until you recover. Employees should continue to follow their unit’s procedure for requesting sick leave and can find more information on the Time Away section of the UFHR website. Sick or vacation leave may also be used if you have had direct exposure to COVID-19 and you need to complete a 14-day self-monitoring period.
Yes, consistent with current practice, supervisors may provide remote working options to employees whose job duties can be performed remotely without hampering operations. Please see the Alternate Work Location Agreement form for more information.
Typically, yes—and colleges and work units should strive to be as consistent as possible in their application of documentation. If a faculty member is working solely from home, as an example, an Alternate Work Location Agreement would be expected, just as we would expect for a staff member. If a faculty member is going between his/her office and home (which is a common practice throughout the year), then no approval/form would typically be needed, unless that requirement is the college/unit’s preference.
We realize the announcement of public school closings will impact many of our faculty and staff. While the university continues to be open, an employee who is unable to report for or remain at work due to a family care emergency such as this may use one of the following types of time off to account for time away from work, with supervisory approval:
Additionally, as a reminder, the university’s Alternate Work Location provision is available and may be of assistance during this time. For jobs that do not lend themselves to working from home, faculty and staff may wish to discuss options for adjusting their schedules with their supervisors.
We recognize that flexibility will not always be possible, given the complexity of our work environment and that the university is open and fully operational at this time, and this scenario presents many challenges and potential hardships. We know how challenging times like this can be, and we are here to help support you. If Human Resources can answer any questions, please contact us at email@example.com.
More information on working remotely may be found on the UFHR website.
Departments/units are encouraged to develop the criteria upon which they will make determinations regarding remote work. These criteria will vary throughout the university. Some may consider setting up an alternate work location task force to make such determinations. For further tips for departments, please see the UFHR website.
There are no restrictions at present pertaining to faculty, staff, postdoc or graduate student access to research facilities. If an alternative work location option is pursued, the payment of salary from a grant is allowed so long as the employee continues to work on the grant project.
UF’s Office of Research will be posting more information to its website that will include this and other updates pertaining to research.
Your department can best advise you about the possibility of borrowing equipment for use at home and/or utilizing remote access to work from home. uf’s web-based video conferencing, gatorcloud and other services can help ensure a seamless work experience between performing duties on and off campus. please visit the working remotely section of ufit’s website for more information.
You can get what you need shipped to your home — with some appropriate documentation. For more information, please see UF Procurement Services website.
While there is no official limit to the size of staff meetings or gatherings, faculty and staff are encouraged to utilize Zoom and our other online resources to enable social distancing during this time.
Yes, UF Training and Organizational Development is working on a plan to move its training classes online. Please watch for communications that will provide further details.
All UF employees may contact the Employee Assistance Program toll-free 24/7 at (833) 306-0103 if they are in need of support or resources. The EAP will also host a free webinar, “Coping with Uncertainty about Coronavirus,” on Tuesday, March 17, from 11 a.m. to noon. To participate, please register online.
UF is monitoring this rapidly evolving situation and will make adjustments to the university travel policy as appropriate, taking into account state and federal guidance.
The UF International Center is following the federal guidelines on how to handle legal issues, which are still very fluid. If you have questions, please contact the International Center for guidance.
Yes, changes that better adapt to the online environment are acceptable; however, make every attempt to adhere to the syllabus content, schedule, and grading rubric. If you are grading participation, for example, think about how you will assess student participation in the online environment. You may need to change the types of assignments your students complete. However, it is recognized that some course content can be delivered only face-to-face. Please work with your chair and dean to determine the best way to shift the course, syllabus, and grading rubric for a remote delivery, keeping the student learning outcomes for the course in mind. Please keep in mind that you must inform all of your students of these changes.
Honorlock will be made available to all faculty to administer online exams. Please consult information concerning online proctoring resources available here.
Yes, we encourage you to air your live lectures at the same time as the on-campus class. Instructors of courses over 300 students meeting in the same Zoom session will need a special Large Meeting Zoom license. Instructors having between 300-500 students are being provisioned this license automatically. UFIT is in the process of reaching out to instructors of courses over 500 students to ensure the correct license is deployed. If in doubt, instructors can contact the UF Computing Help Desk for assistance at 352-392-4357 or click the “Submit a Ticket” button on https://ufl.zoom.us.
We encourage you to record your lectures and post in your Canvas page to accommodate students whose living environment may not allow participating in your live lectures. We will encourage students to treat absences from lecture in the same way they are encouraged to do in an on-campus class (informing their instructor in advance if at all possible).
As of today, campus is not closed, so you may deliver your lectures from your UF office or other appropriate venue. Outside of campus facilities, you will need to obtain access to standard broadband internet.
The Disability Resource Center is available to support instructors and facilitate accommodations in an online setting. Instructors are responsible for ensuring accommodations are met in online classes, assignments and exams. Fortunately, the majority of accommodations can be facilitated in Canvas or through other technologies. For example, if a student has an accommodation of additional time for exams, instructors will be able to add extra time in Canvas for those students. Please feel free to contact the Learning Specialist listed at the bottom of a student’s accommodation letter or visit www.disability.ufl.edu if you have any questions.
Yes. The same attendance policies, found at catalog.ufl.edu/UGRD/academic-regulations/attendance-policies, apply.
Follow Miami-Dade College's guidance.
You are not alone! UF IT has created a web site to help guide faculty in the transition from residential to face-to-face teaching (https://elearning.ufl.edu/keep-teaching/). Start here and take advantage of the classes posted on this web site. You can send questions via email at firstname.lastname@example.org or phone at 352-392-4357 "Option 3". Also, we encourage you to reach out to colleagues with good online teaching experience for best practices. Additional resources can be found at http://teach.ufl.edu/resource-library/.
No, international students are not required to return home. If living on campus, they are allowed to stay in their housing. Food services will continue.
Department chairs may provide remote working options to faculty whose job duties can be performed remotely without hampering operations. Please see the Alternate Work Location Agreement form for more information.
Please take advantage of remote meeting technology. If the nature of the clinical experience requirs in person meetings, please adhere social distancing recommendations
Yes, the GatorEvals course evaluations will be carried out as originally planned for Spring. The annual evaluation of a faculty member's teaching will take into account the fall and spring performance, if assigned. Further, annual evaluations will take into consideration the exceptional circumstances occurring during the spring term.
In consultation with your chair and college dean, you can use good judgement in making decisions of how to manage curricular events. Please ensure the health of your students and any other participants and consider offering virtual events as much as you can.
Yes, campus services will remain open. However, you cannot mandate that a student remain on campus. If a student opts to leave campus, you must accommodate the students during this period of remote teaching.
Yes. If students desire to continue their research and you approve, they can continue working in your laboratory. You cannot, however, require that they continue to work in your laboratory in the next two weeks.
Yes, please work with your College office and the Associate Provost for Academic and Faculty Affairs regarding your unique circumstances.
Students pursuing internships, co-ops, and practicums for credit at an off-campus location are allowed to continue as long as the site of work is in operation. We ask faculty serving as the UF instructor of record for the student to each out to the student to ensure their safety and to regularly communicate with the student's supervisor. Should a student wish to leave the internship, co-op, or practicum to join their family, they should be allowed to do so, and the UF instructor of record is encouraged to collaborate with the student's supervisor to create a work plan for completing the experience remotely if this is possible.
Our UF Employee Assistance Program offers confidential 24/7 access to support for employees at no cost.